Wikipedia:WikiProject South Africa/Wikipedia Primary School/Community review process

Erica Litrenta workflow process

Please note: this is a rough description of Erica’s workflow. It’s not been used as a rigid checklist, as different approaches were tested in time. There may be several different ways to achieve the same results of course, and since the outcomes are published on wikis, everyone is encouraged to change and improve every step in this process.

Announcing upcoming expert’s review, asking the community for a preliminary review

Receive notification from Marta that expert has accepted to review an article
Locate article’s talk page on Wikipedia
Post related announcement and deadline on article’s talk page (EXAMPLE)
Create (or update) related monthly page to be transcluded: (EXAMPLE)
Update relevant section of MAIN PROJECT PAGE and of ARTICLES LIST on en.wiki with transcluded page (EXAMPLE)
Strike article title from the list
Check history for article talk page. If one or more editors seem heavily involved there recently, ping them on the page (EXAMPLE) or leave a message at their talk page to involve them in the proposed preliminary community review
Check history for article itself to find more users to involve
Notify relevant wikiprojects that an article within their scope needs to be reviewed
Depending on the topic, it may make sense to notify wikiprojects related to Africa or South Africa (EXAMPLE) when the article has a regional focus
An alternative would be involving more generic ones, like those dealing with Biographies (EXAMPLE) if an article is a biography, etc.
Keep an eye on the watch list for follow-up comments and enquiries
Thank editors who get involved
Use the related MediaWiki function from the history page
Alternatively, leave a longer message at their talk page (more personal, creates further room for involvement - EXAMPLE)
Award barnstars for exceptional support (EXAMPLE)
Update TEAM WORKING DOCUMENT
The day after the deadline, retrieve the relevant article revision and send it to Marta
Update project page and articles list as needed (change the verb tense)

Processing the expert’s review, publishing it, asking the community to use it to improve the article

Receive expert review from reviewer/Marta by email
Forward it to OTRS, permissions-commons@wikimedia.org
Make sure it’s obvious from the email which is been forwarded that the reviewer agrees to license his/her work under a BY-SA license
Email boilerplate could be: “Hello, I’m requesting an OTRS confirmation as I’m uploading/I uploaded the attached file to Commons (link), licensed under BY-SA by his/her author. Thanks for your attention, your signature”
Wait for OTRS to provide a confirmation
As an alternative, upload the file right away including THIS TEMPLATE
It may be necessary to update the template to this one if the OTRS agent says so when providing the ticket number
Upload the review PDF on Commons (EXAMPLE)
Detail author/source, license, name of the project, article title and link to the reviewed version
Announce review availability in article’s talk page (EXAMPLE)
Notify editors/wikiprojects as needed, so that the expert’s recommendations are implemented in the article
Update project page and articles list: move article title to the related section
Update TEAM WORKING DOCUMENT
Update Meta page and related ones, especially the reviews one.